Public records are defined as all records, reports, forms, writings, letters, memoranda, books, papers, maps, photographs, microfilms, cards, tapes, recordings, electronic data processing records, recorded information and all other documentary materials, regardless of physical form or characteristics, having been prepared, or having been or being used, received, possessed or under the control of any public body. 5 ILCS 140/2(c). E-mail is treated as any other public record.
Conference calls, whether by video, audio, telephone or any kind of electronic means or “contemporaneous interactive communication” may be considered meetings under the Open Meetings Act. 5 ILCS 120. E-mail constitutes an electronic mean of communication and is covered by the Act’s definition of “meeting.” 5 ILCS 120/1.02.