R5A1

1. Who receives a request?

1. Who receives a request?

A request for public records should be addressed to the relevant public body’s FOIA Officer—by way of personal delivery, mail, telefax, or other written means available to the public body. 5 ILCS 140/3(c).  A public body may not require that a request be submitted on a standard form or require the requester to specify the purpose for a request, except to determine whether the records are requested for a commercial purpose or whether to grant a request for a fee waiver. 5 ILCS 140/3(c).

1. Who receives a request?

The Statute is intended, and has been implemented, to minimize the need for formal procedures. Requests for records should be in writing and directed to an official of the public agency or public body from which the records are sought. RSA 91-A:4, IV; RSA 91-A:7.

1. Who receives a request?

The open records law in Vermont is procedurally very simple. The person seeking a record or document has only to make a "request" for it to "the custodian of a public record," who "shall promptly produce the record for inspection." 1 V.S.A. § 318 (a). Every office and agency must comply with its own requests; there are no centralized handling procedures.

1. Who receives a request?

Any employee of a public agency may receive the request. FOI responsibilities are not assigned to specific offices.

1. Who receives a request?

N.J.S.A. 47:1A-5(q) provides that the request shall be conveyed to the custodian. N.J.S.A. 47:1A-1.1 defines a custodian, in the case of a municipality to be the municipal clerk and in the case of other agencies to be the person officially designated by the agency's governing body.

1. Who receives a request?

The request should be directed to the agency that is the custodian of the records that are being sought.

The Governor is not the custodian of records for each and every public body in the Commonwealth. Davis v. Allen, 44 Va. Cir. 237 (1997).

1. Who receives a request?

The lawful custodian or authorized deputy. Iowa Code §  22.3.

1. Who receives a request?

Each public body must designate at least one custodian of public records and requests are sent to the custodian. §14-2-7, NMSA 1978.

1. Who receives a request?

The Public Records Act requires each agency to publish the procedures by which requests for public records are to be made. RCW 42.56.040. Nevertheless, most agencies act somewhat informally with or without published procedures. Only the largest agencies and police agencies have FOI officers. A requesting party may consider calling the agency to ask what the proper procedure is.

1. Who receives a request?

Alabama's Public Records Law is silent as to the procedure for obtaining public records. Typically, the request is made initially in person or by telephone to the office that holds the records. If a more formal, written request is necessary, that request is typically made to the custodian of the records, the governmental entity or officer that holds the records, or (if the request has reached the "lawyering" stage) to the attorney for the governmental entity or officer that holds the records.