Each public agency is required to promulgate rules and regulations which shall include the title and address of the official custodian, the fees charged for copies, and the procedures to be followed in requesting public records. Ky. Rev. Stat. 61.876; see also 200 KAR 1:020 (administrative regulation for state agencies).
The Public Records Act is silent as to the procedure for obtaining records. One need not file a written request for access to records. Written requests are only necessary when the requester has been denied access to the records. A custodian must cite the reasons and the legal authority for denying access to records or information if requested to do so in writing. The official custodian of any public record may make rules and regulations regarding the inspection of the records.